Executive
Set out below is a summary of the decisions taken at the Executive meeting held on Thursday, 14 March 2024. The wording used does not necessarily reflect the actual wording that will appear in the minutes.
Members are reminded that, should they wish to call in a decision, notice must be given to Democracy Support Group no later than 4pm on Thursday 21 March 2024.
If you have any queries about any matters referred to in this decision sheet please contact RobertFlintoft.
5. Procurement of Healthwatch York
Resolved:
i. Approved the decision to go out to tender for Healthwatch York for 4-years under Option 1 within the report;
ii. To delegate authority to the Director of Customers and Communities in consultation with the Head of Procurement (or their delegated officers) to seek Providers from the market for provision of a total 4-year Healthwatch York contract in compliance with the Council’s Contract Procedure Rules and the Public Contract Regulations 2015;
iii. To delegate authority to the Director of Customers and Communities in consultation with the Director of Governance (or their delegated officers) to determine and conclude the terms of the resulting contract with the chosen provider; and
iv. To delegate authority to the Director of Customers and Communities in consultation with the head of Procurement and Director of Governance (or their delegated officers) to determine and conclude the terms of any amendments, extensions, and/or modifications to the contract post award in compliance with the Council’s Contract Procedure Rules and the Public Contracts Regulations 2015.
Reason: To meet the council’s statutory duty to commission an independent Healthwatch York service.
6. The Council’s Contract with Make It York
Resolved:
i. Approved the MIY Service Contract extension for two years (23 September 2024 to 22 September 2026), using the extension provisions under the current contract;
ii. Approved the new SLA shown at Annex A and the changes to charging set out at paragraph 14-15;
iii. To delegate authority to the Director of Customer and Communities (and their delegated officers), in consultation with the Director of Governance (and their delegated officers in Legal Services), to determine the provisions of any documentation required under the terms and conditions current contract to effect the extension and incorporate the new SLA in the contract;
iv. Approved the granting of a lease/occupational agreement to MiY of the Shambles Market site and market office on Silver Street (at a peppercorn annual rent) until and including 22 September 2026 with delegated authority to the Director of Customer and Communities (and their delegated officers), in consultation with the Director of Governance, to negotiate the provisions of and conclude the entry into of such agreement.
Reason: To keep secure a strong future for MiY as a Teckal
company.
7. Statement of Community Involvement update
Resolved:
i. Approved the draft revised Statement of Community involvement (Annex C) for public consultation;
ii. To delegate the consultation strategy for the Statement of Community involvement to the Corporate Director of Place in consultation with the Executive Member for Housing, Planning and Safer Communities.
Reason: To update the Statement of Community Involvement as the regulatory consultation document for planning purposes.
8. Delivering additional Gypsy and Traveller Accommodation and improving existing facilities
Resolved:
i. Approved the approach to forward fund the delivery of additional Gypsy and Traveller pitches to meet the need identified in the Local Plan alongside improving existing provision. In doing so, formally acknowledging an investment estimated to be £5.25m will be needed and officers instructed to produce a detailed business case which will be brought before Executive for consideration later in the year;
ii. Approved the physical investments in pitches (recommendation i), and noted that a separate report will be brought to Executive to refresh the Council’s commitment to addressing the inequalities of all kinds that are faced by the gypsy and traveller community. This separate piece of work will set out a wide range of actions that are being developed with the gypsy and traveller community in order to address the issues highlighted in a recently completed Gypsy and Traveller Health Needs Assessment and those that have been identified by the gypsy and traveller community or through the discussions on the subject of this report;
iii. Noted that a recruitment process is underway for a Senior Project Officer Gypsy and Traveller Accommodation. This role will lead on the development of investment plans into both the development of existing pitches and the improvement of existing accommodation and facilities.
iv. Noted that a stock condition survey has been commissioned to be completed in spring and the outcome of which will inform investment plans alongside resident engagement;
v. Noted that, subject to further Executive approval post plan adoption, a Supplementary Planning Document will be developed setting out the design principles for pitch delivery to support the Local Plan policies that require additional pitches on both council sites and Strategic Housing Sites;
vi. To establish a workstream to identify and assess alternative sites to support Gypsy and Traveller Accommodation using a benchmarking approach of the proposed Osbaldwick site expansion and the associated health and social outcomes using a suite of site selection criteria (to be agreed by Executive) against any alternative windfall sites across the identified developable area in the Local Plan that may emerge at a later date and reporting of that exercise to Executive prior to the commencement of the expansion of the Osbaldwick site.
Reason: To ensure that the Council’s commitment to meeting pitch requirements as set out in the Local Plan is appropriately met. The Local plan identifies that up to 1800 windfall sites for housing are likely to become available during the plan period. Therefore there may be alternative delivery options that may offer long-term advantages to meeting growing Gypsy and Traveller needs. Alternative sites have not been identified during the previous Local Plan site search for Gypsy and Traveller accommodation, but this does not mean they will not exist in the near future.
9. Local Transport Strategy update
Resolved:
i. Noted the results of “Our Big Transport Consultation”, and instruct officers to prepare a Local Transport Strategy guided by the results of the consultation on the Local Transport Strategy’s policies in “Our Big Transport Conversation”. This new Local Transport Strategy will be presented to Executive for adoption later in 2024 so that it can form the basis of discussions about transport investment in York which will take place between City of York Council and the York and North Yorkshire Mayor;
ii. Delegated authority to the Director of Transport, Environment and Planning, in consultation with the Director of Governance and Executive Member for Transport and Economy to publish technical pieces of work, which are required to progress transport plan making in York – as these pieces of work become available. This is likely to include plans to improve bus services, under York’s Bus Service Improvement Plan, the York Local Cycling and Walking Infrastructure Plan and various modelled assessments of York’s transport network;
iii. To request that the Director of Environment, Transport and Planning develops a brief for a Movement and Place Plan for York and note that a further report about Supplementary Planning Documents to the Local Plan will be bought before Members later in 2024. This will include the transport Supplementary Planning Document;
iv. Approved the proposed approach of delivering “quick wins” which reflect the results from the engagement process when this can be achieved within existing budgets and powers.
Reason: To respond to the Our Big Transport Conversation
and develop a Local Transport Strategy to support the new Mayor in the development of a Transport Plan for York and North Yorkshire which reflects the challenges and views of York.